October 18, 2023

Meeting called to order at 5:39pm with the following directors present: Robert

McCall, Jim Penn, Stacy Colvin, Ron Moerbe, Jason, Hensley, Lindsey Gray,

Houston Haley,

MINUTES

Approved by Jason and Jim.

OLD BUSINESS

Chris transmitted info that the clinics are idle, except for practice on the par 3

course at Boot Ranch.  All equipment is ordered as necessary.

TOURNAMENT REVIEW

Sign up went exceptionally well.  Hats off to Robert.

Auction worked well but needs fine tuning.  We need to start earlier and perhaps

send photos of items to all concerned.

Food and beverages had challenges.  Miscommunications allowed drinks to be

served against our instructions.  Foundation was not charged for said drinks.

The follow up newspaper articles and “thank you” ad is complete.  Need thank

you notes to sponsors and donors.  Lindsey volunteered to lead the effort.  

Jason requested a detailed tournament planning calendar with all activities

defined from date announcement to closure. Further discussions will follow in

next Monthly board meeting.

Jim requested that each committee lead (Players, Sponsors, Auction/Prizes, Food

& Beverage, and Misc) provide final tournament revenue and expenses for the

November board meeting so we can close the event.

ENLIGHTENED CHATTER

We need to show more support for junior tournaments.  We need to consider

sponsoring a spring and/or fall event.  Consider providing a premium lunch and/or

a commemorative gift (ball mark or towel w/ our logo) for ALL participants.

Jason will work on getting a tournament schedule published so directors can

make appearances.  Table to tournament planning committee.

Difficulties exist between our PayPal and Venmo accounts.  Jim will work on

resolving the issue.

Meeting adjourned at 6:48 by Jim and Stacy.